Kitchener Public Library welcomes personal, news media, and limited commercial use of Library spaces for photography and filming under the conditions listed in this policy. However, the library retains the right to refuse any request for photography or filming in its spaces, regardless of whether conditions of the policy are met.
Definitions
Photography and filming include the following formats: photos taken with a camera, photos taken using a phone or other electronic device, videography, video recording, live streaming, and audio recording.
Personal Photography and Filming
Kitchener Public Library allows personal photographing and filming in the Library. It is recommended that you check with the library staff person in charge, particularly if other individuals will be included.
The following conditions must be met:
- Personal, individual, or family photos are limited to using a singular hand-held device
- Photography/filming cannot block or partially block passageways, aisles, stairs, or exits, affect safety guidelines or, by any other means impede the public use of the building or interfere with library operations
- No tripods, drones, or lighting equipment permitted
- To make sure privacy is protected, staff and customers may not be photographed or filmed without their permission
- No minors may be captured without written permission from the minor’s parent or guardian
- Do not violate the Copyright Act of Canada and other legislation governing intellectual rights. Find more information on copyright here.
The Library retains the right to stop personal photography or filming at any time on its premises if it is causing a disturbance, endangering safety of others in the library space, violates library policy, breaks the law, or for any other reason staff considers appropriate.
News Media Photography and Filming
News media and public affairs coverage of library events, activities, and personalities is permitted. Media staff are expected to coordinate with the Manager, Marketing and Communications prior to arrival.
Contact:
Kerri Hutchinson
Manager, Marketing and Communications
519-743-0271 ext 227
kerri.hutchinson@kpl.org
Commercial Photography and Filming
Commercial photography/filming used to broadcast or publicly exhibit for a profit, or to advertise a product or service, is not permitted. Customers who rent library space for their wedding are permitted to use the space for photography/filming provided they coordinate arrangements with designated library staff.
Non-Library Events in Meeting Rooms or Other Rented Spaces
Renters of library meeting rooms or other spaces in KPL locations may arrange for photography or filming during their event(s). Photography and filming should be limited to the space reserved for the group. Renters, not library staff, are responsible for following appropriate procedures and covering their own duty to get permission to photograph or film from staff or customers.
Library-Initiated Photography and Filming
The Library will post signs or verbally notify customers when photographing/filming events, programs, etc. These notices constitute consent for the Library to photograph or film staff and customers entering the premises. Third parties, including customers, cannot use the aforementioned signage or notices to cover their own duty to get permission from staff or customers.
